• Full Time
  • Madison, WI
  • This position has been filled
  • Salary: $18.00 - $20.00 / hr. – based on experience
Job ID: 139056


Are you an Administrative Assistant who enjoys working with numbers? Are you an Administrative Assistant who likes to have a wide variety of duties throughout the day?

Our client was been in business for nearly 20 years and creates and supplies chemicals and fuels.


As an Administrative Assistant, you will greet visitors, and you will answer, screen and direct incoming calls as appropriate.

  • Issue badges and maintain security protocol for front office
  • Monitor general email inbox and respond to external inquiries as required
  • Plan and organize large meetings and events, including coordinating the agenda, planning logistics and equipment needs for committees, partnerships and other external visitors
  • Keep general office spaces operationally ready and general areas stocked, including lunch room, kitchen and copy areas
  • Deliver and prepare outgoing mail, and receive and deliver incoming mail
  • Maintain office records, filing systems and record retention for HR, legal, etc.
  • Perform three-way match of invoices, purchase orders and receiving documents and follow-up with discrepancies as needed
  • Perform check runs weekly, review monthly supplier statements, provide assistance as necessary in the development of budgets, process year-end supplier tax form 1099s and weekly bank reconciliations
  • Assist in setting new suppliers by obtaining W9s and competing credit applications
  • Work with external vendors and suppliers
  • Assist the office with copying, calendaring, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed
  • Place priority on organizational compliance with all legal, finance and human resource policies and procedures
  • Anticipate obstacles and be prepared with contingency plans to ensure smooth operations for the front office
  • Assist with any other duties as assigned


  • 3 years of administrative experience
  • Some accounting knowledge and experience
  • Must be comfortable working with numbers
  • Knowledge of GAAP accounting principles is preferred
  • Associates degree is preferred
  • Basic MSWD and Excel skills
  • SAP experience is preferred
  • Ability to jump in and hit the ground running
  • Must be able to handle interruptions throughout the day and multitask in a fast paced work environment
  • Ability to problem solve
  • Ability to think and act ahead of time to work out an issue
  • Adapt and accept change while managing priorities
  • Maintain confidential information
  • Ability to work well with minimal supervisor and work in a team setting
  • Must have a positive attitude and have the ability to work with others in a professional manner even in difficult situations
  • Ability to recognize areas for improvement, efficiency or enhancement and provide feedback to management with suggestions for resolution
  • Excellent interpersonal skills and written and verbal communication


  • PTO
  • Health insurance
  • Opportunity to work with a tight knit group of people


Hours: 7:00am – 4:00pm or 8:00am – 5:00pm

Length: Long-term Temporary

Pay for the Administrative Assistant position: $18.00 – $20.00 / hr. – based on experience

Location: Madison, WI

Job ID: 139056

Job descriptions may not include every responsibility or qualification of the position.

Cadre is an Equal Opportunity Employer.

To learn more about Cadre and to view hundreds of immediate openings, please visit our website at www.cadreservices.com.