• Part Time
  • Madison, WI
  • This position has been filled
  • Salary: $15.00 - $18.00 / hr. – based on experience
Job ID: 139124


Are you an Administrative Assistant who has excellent people and relationship building skills? Are you an Administrative Assistant who is looking for an opportunity with part-time hours?

Our client is a fraternity that has been around since the 1800s.


As an Administrative Assistant, you will be serving as the first point of contact for the office

opening and distributing the mail.

  • Keep the front office area clean and report any maintenance problems that cannot be solved by the office staff
  • Assist with showing the halls for anyone who is interested in renting out their space and provide rental information
  • Coordinate transportation arrangements for hospital’s patients as needed
  • Process patient travel reimbursements as received
  • Maintain documentation for the club, unit fundraisers and process fundraising monies received
  • Track inventory, order supplies as needed and prepare quarterly inventory report
  • Process purchase orders and requisition requests
  • Maintain prepaid reservation list for meetings and dinners
  • Prepare and issue proper meeting notices, agendas and other informational data to board of directors and membership
  • Update membership data,print off reports of all members that have not yet paid their annual dues as well as prepare dues notice inserts and oversee mailing of the dues notices
  • Print and prepare other various monthly reports
  • Assist with any other administrative tasks such as other various mailings


  • 2-3 years of administrative experience
  • Associate or bachelor’s degree is a plus
  • Computer/tech savvy with the ability to pick up on the company specific software
  • Basic skillset in MSWD and Excel
  • Any intermediate/advanced knowledge within Excel is a plus
  • Professional, welcoming and personable
  • Strong organizational skills and high attention to detail
  • Strong multitasking and prioritizing skills amidst interruptions
  • Must enjoy working with people and helping people
  • Excellent relationship building skills
  • Ability to work well independently with minimal supervision


  • Chance to work for an organization that likes to have fun and help kids
  • Company has approximately 250,000 members
  • Paid vacation
  • Sick days
  • IRA with some employer contribution


Hours: Part-time hours working 9:30am – 4:00pm Monday- Wednesday or Tuesday – Thursday, contact us for details

Length: Temporary

Pay for the Administrative Assistant position: $15.00 – $18.00 / hr. – based on experience

Location: Madison, WI

Job ID: 139124

Job descriptions may not include every responsibility or qualification of the position.

Cadre is an Equal Opportunity Employer.

To learn more about Cadre and to view hundreds of immediate openings, please visit our website at www.cadreservices.com.