Direct Hire – Listing Manager / Administrative Assistant

by | Oct 18, 2021

  • Full Time
  • Green Bay, WI
  • This position has been filled
  • Salary: $30,000 – $40,000 / yr. based on experience
Job ID: 139528

Cadre

Are you a Direct Hire – Listing Manager / Administrative Assistant who enjoys a variety of responsibilities? Are you a Direct Hire – Listing Manager / Administrative Assistant who is looking for an opportunity within a team environment?

Our client has been assisting with buying and selling companies since 1979.

WHAT YOU WILL BE DOING:

As a Listing Manager / Administrative Assistant, you will split your time between listing management duties as well as general administrative duties.

  • Assign numbers to all listing and buyer agency contracts
  • Enter and maintain CRM records for each listing
  • Manage files in the CRM software ensure they are correct and up to date
  • Set up paper and digital listing and buyer agency contract files
  • Maintain listing folder file cabinet
  • Maintain and distribute current listings spreadsheet at monthly business development meetings
  • Conduct site/location research for listings as needed
  • Document ownership of the business or property listed
  • Build and manage relationships with agents, vendors and third party contacts
  • Post and maintain ads for listings on company website and third party websites
  • Use CRM software and assist sales agents with questions or usage of the software
  • Build rapport with sales agents
  • Manage the office equipment
  • Answer and respond to phone calls and route to the correct person
  • Greet walk in traffic
  • Schedule conference calls
  • Provide administrative support for agents (light correspondence typing, updating spreadsheets, creating reports, filing, faxing, making copies, inputting financials, etc.)
  • Work on special projects or documents as needed

WHAT YOU NEED:

  • 1-2+ year’s administrative assistant / support experience
  • Marketing experience such as social media or posting ads on sites, etc. is a huge plus
  • Real estate or brokerage experience is a plus
  • MSWD, Excel and Outlook skills
  • Access knowledge is a plus
  • Computer savvy
  • Maintain and update company website
  • Maintain and update CRM software
  • Excellent customer service and people skills
  • Excellent time management skills
  • Able to work well independently as well as with the team
  • Good decision-making skills
  • Able to prioritize and be self-motivated
  • Career driven and love to learn new things and a desire to contribute to the business
  • Excellent verbal and written communication skills
  • Detail oriented and organized
  • Reliable and dedicated

WHAT YOU GET:

  • Growth opportunities
  • Great internal staff longevity
  • Opportunity to be creative and think outside the box
  • Paid vacation

GENERAL INFORMATION:

Hours: 8:00am – 5:00pm

Length: Direct Hire

Pay for the Listing Manager / Administrative Assistant position: $30,000 – $40,000 / yr. based on experience

Location: Green Bay, WI

Job ID: 139528

Job descriptions may not include every responsibility or qualification of the position.

Cadre is an Equal Opportunity Employer.