• Full Time
  • Madison, WI
  • This position has been filled
  • Salary: $50,000.00 - $60,000.00 / yr. – based on experience
Job ID: 140103


Are you an Executive Assistant who has strong Microsoft Office skills? Are you an Executive Assistant who is looking for an opportunity with a company that offers great benefits?

Our client is a pharmaceutical company.


As an Executive Assistant, you will provide senior level administrative support for certain day-to-day operations to include supporting Directors, Human Resources and assisting with proposal functions.

  • Maintain CEO’s appointment schedule by planning, scheduling and organizing meetings/teleconferences, national and international travel
  • Attend/participate at conferences
  • Perform desktop publishing, create and develop visual presentations
  • Welcome guests by greeting them in person and by phone
  • Transcribe, research, draft, proofread, edit and transmit text, data and graphics for documents, letters, and correspondence
  • Serve as back-up liaison to the property management group
  • Create and maintain a contract database to track contractual obligations and draft consultant and confidential disclosure agreements
  • Prepare contract briefs and revisions summarizing contractual requirements and budgets
  • Coordinate and arrange logistics for board advisor meeting and assist with creating agendas and meeting materials
  • Act as a liaison for CEO with other employees, outside agencies and vendors


  • Associate degree with 5 years of administrative experience
  • If no degree, 5+ years of executive level support
  • MSWD, Excel, PowerPoint and Outlook skills
  • Independent judgment to plan, prioritize and organize workload in a fast-paced environment
  • Maintain confidentiality
  • Manage multiple deadlines and handling interruptions
  • Organized and accurate
  • Work independently and within a team
  • Work with all personality types
  • Live within driving distance of Madison, WI


  • Ability to make an impact in the company
  • Work environment/team culture
  • Opportunity to work across a large area and wear many hats
  • Opportunities to try new things
  • Work life balance
  • Pet friendly
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • 401(k)
  • Paid vacation
  • Paid holidays


Hours: 8:30am-5:00pm

Length: Temporary to Hire or Direct Hire

Pay for the Executive Assistant position: $50,000-$60,000/yr. based on experience

Location: Madison, WI. Hybrid option available. Must live within driving distance of Madison, WI

Job ID: 140103

Job descriptions may not include every responsibility or qualification of the position.

Cadre is an Equal Opportunity Employer.