Cadre
Are you an Executive Assistant who has strong Microsoft Office skills? Are you an Executive Assistant who is looking for an opportunity with a company that offers great benefits?
Our client is a pharmaceutical company.
WHAT YOU WILL BE DOING:
As an Executive Assistant, you will provide senior level administrative support for certain day-to-day operations to include supporting Directors, Human Resources and assisting with proposal functions.
- Maintain CEO’s appointment schedule by planning, scheduling and organizing meetings/teleconferences, national and international travel
- Attend/participate at conferences
- Perform desktop publishing, create and develop visual presentations
- Welcome guests by greeting them in person and by phone
- Transcribe, research, draft, proofread, edit and transmit text, data and graphics for documents, letters, and correspondence
- Serve as back-up liaison to the property management group
- Create and maintain a contract database to track contractual obligations and draft consultant and confidential disclosure agreements
- Prepare contract briefs and revisions summarizing contractual requirements and budgets
- Coordinate and arrange logistics for board advisor meeting and assist with creating agendas and meeting materials
- Act as a liaison for CEO with other employees, outside agencies and vendors
WHAT YOU NEED:
- Associate degree with 5 years of administrative experience
- If no degree, 5+ years of executive level support
- MSWD, Excel, PowerPoint and Outlook skills
- Independent judgment to plan, prioritize and organize workload in a fast-paced environment
- Maintain confidentiality
- Manage multiple deadlines and handling interruptions
- Organized and accurate
- Work independently and within a team
- Work with all personality types
- Live within driving distance of Madison, WI
WHAT YOU GET:
- Ability to make an impact in the company
- Work environment/team culture
- Opportunity to work across a large area and wear many hats
- Opportunities to try new things
- Work life balance
- Pet friendly
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- 401(k)
- Paid vacation
- Paid holidays
GENERAL INFORMATION:
Hours: 8:30am-5:00pm
Length: Temporary to Hire or Direct Hire
Pay for the Executive Assistant position: $50,000-$60,000/yr. based on experience
Location: Madison, WI. Hybrid option available. Must live within driving distance of Madison, WI
Job ID: 140103
Job descriptions may not include every responsibility or qualification of the position.
Cadre is an Equal Opportunity Employer.