• Full Time
  • Green Bay, WI
  • This position has been filled
  • Salary: Pay based on experience. Contact us for details.
Job ID: 137564


Are you a Listing Manager / Administrative Assistant who is extremely computer/tech savvy? Are you a Listing Manager / Administrative Assistant who has strong people skills?

Our client has been assisting with the buying and selling of companies since 1979.


As a Listing Manager / Administrative Assistant, you will manage listings, assist with marketing and administrative duties.

  • Assign numbers to all listing and buyer agency contracts
  • Enter and maintain CRM records for each listing
  • Manage all files in the CRM software for the company to ensure they are correct and up to date
  • Set up physical/digital listing and buyer agency contract files
  • Maintain listing folder file cabinet
  • Maintain and distribute current listings spreadsheet at monthly business development meetings
  • Conduct site/location research for listings as needed
  • Document who exactly has ownership of the business or property listed as needed
  • Build and manage relationships with agents, vendors and third party contacts
  • Post and maintain ads for listings on the company website and third party websites
  • Assist sales agents with questions or usage of the CRM software
  • Build rapport with each sales agent to assist them with using the CRM
  • Manage the office equipment
  • Answer and respond to phone calls and route to the correct person
  • Greet any walk-in traffic
  • Schedule conference calls as needed
  • Provide administrative support for agents
  • Work on special projects or documents as needed
  • Run errands
  • Maintain appearance of the 1st floor common area to ensure it looks professional for any walk in guests


  • Must 1-2+ years of administrative assistant/support experience
  • Any marketing experience such as social media or posting ads on sites, etc. is a huge plus
  • Any real estate or brokerage experience is a plus
  • Extremely computer savvy overall
  • Basic skillset in MSWD, Outlook and intermediate in Excel
  • Any Access knowledge is a huge plus
  • Positive and energetic
  • Excellent customer service and people skills overall, professional demeanor and represent the company well
  • Outstanding time-management skills
  • Ability to work well independently as well as with the team
  • Strong decision making skills, roll with the daily tasks as they are constantly changing
  • Must be self-motivated and have strong prioritizing skills
  • Excellent verbal and written communication skills
  • Extremely strong organizational skills and attention to detail
  • Must have a valid drivers license, proof of insurance and reliable transportation for running errands
  • Career driven and strong work ethic


  • Growth opportunities
  • Great internal staff longevity
  • Opportunity to be creative and think outside the box
  • Paid vacation
  • Paid time off and sick days


Hours: 8:00am – 5:00pm

Length: Temporary to Hire

Pay for the Listing Manager / Administrative Assistant position: $16.00 – $18.00/ hr. – based on experience

Location: Green Bay, WI

Job ID: 137564

Job descriptions may not include every responsibility or qualification of the position.

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.

To learn more about Cadre and to view hundreds of immediate openings, please visit our website at www.cadreservices.com.