Cadre
Are you an Office Manager who works well in Excel and QuickBooks? Are you an Office Manager who has excellent prioritizing and time-management skills?
Our client specializes in full service electrical contractor of commercial wiring, cabling lighting and security system installation.
WHAT YOU WILL BE DOING:
As an Office Manager, you will handle the accounting, human resources and administrative functions for two businesses.
- Post time to appropriate jobs
- Record bills received into the accounting system and copy to appropriate job folders
- Pay bills due by appropriate due date and take discounts when appropriate
- Track credits due from suppliers
- Record customer payments and make deposits
- Create estimates per information supplied on write ups, as well as, materials included on invoices from vendors/suppliers and hours via timecards
- Send or e-mail invoices to customer
- Take appropriate action on past due accounts of accounts receivable as directed by management
- Run financial reports weekly
- Assist with new applicant process
- New employee orientation
- Maintain employee records
- Answer and direct phone calls
- Scan paperwork and attach to appropriate online files
- Maintain online logs for jobs
- Maintain licenses for various cities, counties and employees
- Create panel sheets
- Maintain vehicle maintenance log including sending reminders
- Assist with planning of various events
- Track and log information from weekly tool box talks and send to upper management
- E-mail safety reminders to employees on monthly or quarterly basis
- Maintain insurance coverage and work with management/agent to ensure proper coverages
- Actively participate in management meetings
- Send out W9 and COI as needed and requested by management team
- Assist with other miscellaneous tasks needed
WHAT YOU NEED:
- Must have 3 years of accounting experience
- Must have experience with some human resources and administrative functions
- Any office manager experience is a plus
- Must be comfortable working within QuickBooks
- Intermediate skillset in Excel and basic in MSWD
- Any knowledge/experience with Microsoft Form and Flow is a plus
- Any knowledge/experience with Bluebeam Software is a plus
- Must have a valid driver’s license and proof of insurance
- Self-motivated
- Excellent prioritizing and excellent time-management skills
- Strong organizational skills and high attention to detail
- Strong follow up skills
- Strong verbal and written communication skills
WHAT YOU GET:
- Growing company with room for advancement
- Positive and team oriented work environment
- Extensive benefit package
- Health insurance
- Paid vacation
- Paid holidays
- 401(k)
- Employee perks
GENERAL INFORMATION:
Hours: Monday – Friday 7:00am – 4:00pm or 8:00am – 5:00pm
Length: Temporary to Hire
Pay for the Office Manager position: Based on experience, contact us for details
Location: Oshkosh, WI
Job ID: 138199
Job descriptions may not include every responsibility or qualification of the position.
Cadre is an Equal Opportunity Employer.
To learn more about Cadre and to view hundreds of immediate openings, please visit our website at www.cadreservices.com.