Cadre
Are you an Executive Assistant / Office Administrator who works well with numbers? Are you an Executive Assistant / Office Administrator who is looking for an opportunity within a team environment?
Our client specializes in real estate.
WHAT YOU WILL BE DOING:
As an Executive Assistant / Office Administrator, you will be sitting at the front desk and be the first point of contact for all customers.
- Answer a multi-line phone which can be steady at times
- Greet visitors, offer them water and make them comfortable and welcomed
- Proactively manage managing partner/founders calendars
- Prepare all materials needed for each meeting/call
- Have webinars/calls ready prior to scheduled start
- Keep managing partner/founder on schedule
- Reschedule appointments/calls as needed
- Arrange business/conference travel
- Manage communications including e-mail, phone calls and social media
- Prepare power point presentations
- Prepare monthly reports
- Event coordination and planning (internal and external events)
- Prepare the conference room for meetings and set up technology needed
- Provide general office administrative support to the office
- Assist with various human resources, it and insurance renewal functions
- Read and route incoming mail and process outgoing mail
- Data entry into company database
- Responsible for the cleanliness of the office and making sure the front entry way looks presentable at all times
WHAT YOU NEED:
- 2-3+ years of executive administrative assistant experience is highly preferred
- Would consider someone with 3+ years of very strong administrative assistant experience where you have done true support work
- Would also consider someone who has years of teaching experience or is a retired teacher looking to continue working
- Computer/tech savvy
- Basic skillset in MSWD, Excel and Outlook
- Personable, friendly and professional demeanor
- Must have a “can do” attitude and take initiative
- Excellent verbal/written communication skills
- Ability to be assertive at times if needed
- Strong organizational and prioritizing skills
- Must have a good business sense and strong critical thinking skills
- Extremely detailed and accurate
- Must be good with working with numbers
- Ability to handle confidential information
- Career-driven and strong work ethic
WHAT YOU GET:
- Great overall company to work for
- Team environment
- Variety within the position
- Health insurance
- Paid vacation
- Paid holidays
- 401(k)
GENERAL INFORMATION:
Hours: 8:00am – 4:30pm
Length: Temporary to Hire or Direct Hire
Pay for the Executive Assistant / Office Administrator position: $18.00 – $21.00 / hr. – based on experience
Location: Green Bay, WI
Job ID: 138245
Job descriptions may not include every responsibility or qualification of the position.
Cadre is an Equal Opportunity Employer.
To learn more about Cadre and to view hundreds of immediate openings, please visit our website at www.cadreservices.com.